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Job Description
Top Job
Located in Bend, OR, OR
Salary: $22
Part-Time Administrative Assistant Position - Bend, OR
Real Estate Team Support | 20-30 Hours/Week
Are you an organized, detail-oriented professional looking for a flexible part-time position? Join our dynamic real estate team in beautiful Bend, Oregon! We're seeking an Administrative Assistant to help manage our daily operations and support our client relationships.
Position Overview
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- Part-time role: 20-30 hours per week
- Flexible scheduling available
- Location: Bend, Oregon
- Industry: Real Estate
Key Responsibilities
Email & Document Management
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- Manage Microsoft Outlook communications
- Organize and maintain digital files and folders
- Handle document creation and management using Microsoft Office Suite
Client Relationship Management
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- Master and maintain our Buffini CRM system
- Build and nurture client relationships
- Coordinate monthly client communications and mailings
- Manage birthday and purchase anniversary card programs
- Assist with quarterly client events
- Generate and monitor Google Reviews
- Run and analyze various CRM reports
Real Estate Transaction Support
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- Utilize the Skyslope platform for transaction management
- Create and process documents via DigiSign
- Liaise with agents, transaction coordinator, and Re/Max admin team
- Track transaction timelines and progress
- Coordinate property services including:
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- Photography and staging scheduling
- Sign installation and removal
- Lockbox management
- Property access and maintenance tasks
Administrative Duties
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- Participate in weekly team meetings
- Assist with schedule management (daily, weekly, and yearly)
- Process monthly payroll and Simple IRA contributions
- Prepare listing and buyer presentations
- Maintain office organization and supply inventory
Qualifications
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- Strong organizational and time management skills
- Excellent attention to detail
- Proficient in Microsoft Office Suite
- Strong communication skills
- Ability to work independently and as part of a team
- Real estate experience preferred but not required
- Willingness to learn new software systems
Benefits
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- Flexible schedule
- Professional development opportunities
- Work with a supportive, dynamic team
- Opportunity to grow within the real estate industry
How to Apply
- Call Natasha at 541-389-1505 to schedule an interview
#3124OS
Express Office: Bend
296 Southwest Columbia Street
Suite B
Bend, OR 97702