Job Description
Job Summary
Maximise your chances of a successful application to this job by ensuring your CV and skills are a good match.
Job Description
Essential Functions & Duties
Analyze and optimize WHOI’s financial systems and processes, specifically leveraging expertise in Workday best practice
Supports the entire Finance & Accounting team and works closely with multiple internal stakeholders including Grants & Contracts Services, Information Systems, and other internal & external resource partners to implement best practices and comprehensive financial processes & system solutions in Workday
Key point of contact, playing critical role in our Workday Financials systems implementation project via close collaboration and partnership with business process owners in A/P, Procurement, A/R, Inventory, Cash Management, General Ledger/Financial Statement Reporting, Financial Planning & Analysis, Fixed Assets/Property and Grants & Contracts Services, and with our external implementation partner, to assist, guide and facilitate:
Identification of thoughtful improvements that achieve measurable outcomes with end users
Requirements gathering and translation of these business requirements between business owners, Workday implementation team, WHOI Information Systems, and other internal & external resources
Ensuring requirements are well-defined, complete and align with business objectives
Workflow and task analysis, including an in-depth analysis of existing financial processes and systems and identification of areas for improvement and optimization
Critical evaluation of information gathered, reconciling conflicts and assisting in guiding direction to future state of departmental needs and system solutions
Development of system design to best support business process owners and end users
Coordination of system and end user testing and troubleshooting with business owners
Integration of financial systems with other business applications and tools
Development of end user training, user guides, and documentation
Deliver ongoing support to Finance & Accounting and Grants & Contracts Services Business Owners, and to WHOI’s community of Workday Financial users, for implementation, development, administration and maintenance of WHOI’s Workday Financial systems, ensuring optimum functionality
Develop dashboards and metrics to assist business owners in monitoring system performance and identifying trends or issues
Assist in providing useful system output, reports and data analytics
Coordinate all enhancements, upgrades, testing and end user training
Continuously identify and work with Workday Finance business owners to implement system and workflow improvement opportunities that align with Institutional goals, including implementation of any external audit and/or risk assessment recommendations
Continuously foster opportunities for increased productivity and system user experiences
Required Experience & Education
Bachelor’s degree in Accounting , Finance, Business Administration or related field required
Minimum of 7 years of professional experience as a Finance Systems Analyst, with a focus on financial systems and processes
Minimum of 5 years of experience and expertise in Workday financial modules, including implementation, configuration, support, administration and maintenance required
Strong communication skills, both verbal and written, with the ability to effectively collaborate with stakeholders at various levels of the organization
Detail-oriented mindset with a focus on data accuracy and system integrity
Highly organized and able to create structure and systemic approach to workflows
Able to work independently and manage multiple tasks and priorities
Ability to work collaboratively and build positive relationships at all organizational levels
Exceptional interpersonal skills: tact, patience, diplomacy, confidentiality, integrity, respect and kindness
Demonstrated project management experience
Excellent analytical and problem-solving skills, with the ability to translate business requirements into technical solutions
Experience in gathering and documenting business requirements, conducting gap analysis and creating functional specifications
Solid understanding of system integration principles and best practices
Preferred Experience & Education
M aster of Business Administration , or related field
Experience in a n onprofit or higher education setting
Advanced proficiency in data analysis and reporting tools such as Excel, SQL and other BI reporting and analytic platforms
Additional Job Requirements
Physical Requirements
Lifting/carrying less than 25lbs
Moderately sedentary
Travel
To the institution, as needed, approximately one time per quarter
Affirmative Action/EEO Statement
Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Remote working/work at home options are available for this role.